Our comfort letter is fixed in format and text. It confirms the contents of the specified USB device(s) matches what was extracted from the project at the specified date and time.

The text of the letter is drafted by our legal department and can't be modified. 
 

The example below is for a Full Archive extraction and there is a similar letter for Role specific extractions.

 

To: [Name & Surname]
[Company]
[Address]
[Country]
Date: [MONTH DD, YYYY]

Dear [Name Surname],

Re: Project Name: [Project Name]
Project Creation Date: [MONTH DD, YYYY]

This letter confirms that the version of the documents hosted on Datasite for the above referenced Project were accurately captured on [X} write protected, encrypted USB(s). We hereby advise you that the encrypted USB(s) have been provided as noted below and contain all of the documents for the "[Project Name]" Datasite Diligence Project that were hosted on Datasite as of MONTH DD, YYYY, HH:MM AM/PM (Time Zone) for the Project.

Recipient: [Name Surname]
Company: [Company]

Serial Number: [USB Serial Number(s)]

Yours sincerely,